how to make a timeline in Word

How to make a timeline in Word

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Timelines allow you to show past events and future plans in a visual, scannable way. But how often do you need to pair your timeline with other documentation?

Maybe you want to include a timeline with proposals to show a prospective customer how long it will take to implement and roll out your solution. Maybe you want to point out when each team will begin their tasks as part of project documentation. Or perhaps you are writing a report on the American Revolution, and you want to highlight important dates, such as the signing of the Declaration of Independence and the Battle of Yorktown.

A timeline can create clarity in the middle of lengthy word documents, but it can be tough to know how to create a timeline in programs like Microsoft Word.

Not anymore. Lucidchart can help you easily build timelines and other visuals, and because it integrates with many popular apps such as Microsoft Office, you can then place your timeline alongside other important documentation. Learn how to make a timeline in Word, both directly and in Lucidchart.

How to make a timeline in Word using Lucidchart

With Lucidchart and its Microsoft Office integration, you can easily create a polished, professional timeline and then add it into your Word document. Follow along with the steps below to get started.

1. Sign up for Lucidchart

If you haven’t used Lucidchart before, sign up for an account. It’s free—and you can use it to create a ton of other visuals outside of timelines, too.

2. Open a template or blank document

Open a new document in Lucidchart or use one of our Word timeline templates, shown below.

project planning timeline example
Project planning timeline example
gradient timeline
Gradient timeline (Click on image to modify online)

Note: Lucidspark, our virtual whiteboard, makes it even simpler to build out your project timeline with dynamic timeline shapes. Sign up for a free trial and plan out key milestones and assignees with ease. 

3. Customize your timeline

Create a timeline from scratch, or adjust the dates on the template to fit your project.

4. Install the Lucidchart add-in for Microsoft Word

You can add Lucidchart from the Microsoft Store or from Microsoft Word by selecting Insert > Office Add-ins. From there, you’ll need to search for Lucidchart and click “Add” to install. The add-in will appear in Word as a right-hand sidebar.

5. Insert your timeline chart in Word

Connect your Lucidchart account, select your timeline from your existing diagrams, and click “Insert” to add your timeline directly into your Word document. From the add-in, you’ll also be able to access the Lucidchart canvas to make any changes to your document—just remember to re-insert your diagram afterward (it just takes one click!).

How to make a timeline in Word directly

Want to try your hand at making a timeline directly in a Microsoft Word document? Follow these simple steps to make your timeline chart using Word’s SmartArt tools.

1. To begin creating your Word timeline, select Insert > SmartArt.

2. In the "Choose a SmartArt Graphic" gallery, select Process. Here you’ll find several options for your timeline (we recommend  “Basic Timeline”). Select the best option for your project to proceed.

3. A basic timeline will generate on your document. Position the timeline where desired, making sure to leave space on both the top and bottom of your timeline for milestone data.

4. Click [Text] to begin entering your timeline data.

timeline in Word add data

5. From this point, you can use the SmartArt Tools Design tab at the top of the editor to further customize your timeline. Click anywhere on your timeline to access this tab. You'll then be able to:

  • Add more dates to your timeline.
  • Move dates on your timeline.
  • Switch to a different timeline layout or color combination.

Change the color, gradient, or texture of individual elements of your timeline by right-clicking the object you want to edit. You can also reposition your timeline arrow or change or resize your milestone markers using the options found in the SmartArt Tools Format tab.

Keep in mind that your timeline may turn out differently depending on which version of Word you’re using. Certain features and capabilities may not be available across all versions.

completed timeline in Microsoft Word

Creating timelines in Word vs Lucidchart

Now that you’re familiar with how to create a timeline in Word and in Lucidchart, you’ll need to decide which platform is best equipped to quickly and easily create, edit, and share your timeline chart. Here’s our breakdown:

Customization

While Word has a few SmartArt graphics to choose from, Lucidchart’s template gallery houses a more extensive selection of timeline templates designed for further customization. Additionally, Lucidchart’s platform is built for creating a wide variety of diagrams and visuals, while Word is designed to create mainly text-based documents.

Sharing

Word timelines can be sent as part of their original file. However, if you want to use your timeline in another document, you’ll need to export it as an image, which limits future editing and formatting. Lucidchart allows you to share your timeline via email, published link, and Microsoft and Google integrations, all while allowing you to maintain viewing and editing privileges.

Collaboration

Collaborating with others on your timeline can prove difficult when using Word, as it is designed for use by one user at a time. Though you can use track changes and other features, working with others on your timeline can be a lengthy process. On the other hand, collaboration is built into Lucidchart’s platform, with commenting, online chatting, and real-time updates allowing for instant collaboration and updates.

And there you have it. Whether you’re getting buy-in on project deadlines or putting the final touches on a school project, you can leverage our intuitive visual workspace to create, edit, and share your work whenever and however you want. 

Our Microsoft add-in gives your even more flexibility, allowing you to import your timeline directly from your Lucidchart canvas into your Word documents. With Lucidchart and Microsoft, you can create informative, professional-quality timelines that can be shared and used in all of your applications, documents, and presentations. 

lucidchart word timeline

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Lucidchart is the intelligent diagramming application that empowers teams to clarify complexity, align their insights, and build the future—faster. With this intuitive, cloud-based solution, everyone can work visually and collaborate in real time while building flowcharts, mockups, UML diagrams, and more.

The most popular online Visio alternative, Lucidchart is utilized in over 180 countries by millions of users, from sales managers mapping out target organizations to IT directors visualizing their network infrastructure.

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