4 Steps to Strategic Human Resources Planning | Lucidchart
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When 71% of CEOs believe that their employees are the most important factor in their company’s economic success, it’s easy to understand the importance of the human resource management planning process—the process by which organizations determine how to properly staff to meet business needs and customer demands. Despite the obvious need, many organizations do not have a strategic human resource planning process in place, with nearly a third of HR professionals saying their departments need to improve strategic alignment.

If you’ve considered developing an HR planning process, you’re in the right place. This article will explain what this process entails and how you can use Lucidchart to document your strategic plan. You’ll be filling positions and growing as a company in no time.

Introduction to strategic human resources planning

In order to improve the strategic alignment of staff and other resources, it’s essential to understand how a strategic HR planning process works. At its most basic level, strategic human resources planning ensures adequate staffing to meet your organization’s operational goals, matching the right people with the right skills at the right time.

It’s important to ask where your organization stands currently and where it is going in order to remain flexible. Each company’s plan will look slightly different depending on its current and future needs, but there is a basic structure that you can follow to ensure you’re on the right track.

Steps to Strategic Human Resources Planning
Overview of the 4 steps to strategic human resources planning (Click on image to view in Lucidchart)

The strategic human resource planning process begins with an assessment of current staffing, including whether it fits the organization’s needs, and then moves on to forecasting future staffing needs based on business goals. From there, you’ll need to align your organization’s strategy with employment planning and implement the plan not only to hire new employees but also to retain and properly train the new hires—and your current employees—based on business changes.

Read on to learn more about each of the steps of the process in detail to understand the strategic human resource management planning process in its entirety.

1. Assess current HR capacity

The first step in the human resources planning process is to assess your current staff. Before making any moves to hire new employees for your organization, it’s important to understand the talent you already have at your disposal. Develop a skills inventory for each of your current employees. You can do this in a number of ways, such as asking employees to self-evaluate with a questionnaire, looking over past performance reviews, or using an approach that combines the two. Use a Lucidchart template to visualize the skills inventory.

Steps to Strategic Human Resources Planning - Skills Inventory Template
Skills inventory template (Click on image to edit in Lucidchart)

2. Forecast HR requirements

Once you have a full inventory of the resources you already have at your disposal, it’s time to begin forecasting future needs. Will your company need to grow its human resources in number? Will you need to stick to your current staff but improve their productivity through efficiency or new skills training? Are there potential employees available in the marketplace?

It is important to assess both your company’s demand for qualified employees and the supply of those employees either within the organization or outside of it. You’ll need to carefully manage that supply and demand.

Demand forecasting

Demand forecasting is the detailed process of determining future human resources needs in terms of quantity—the number of employees needed—and quality—the caliber of talent required to meet the company's current and future needs.

Supply forecasting

Supply forecasting determines the current resources available to meet the demands. With your previous skills inventory, you’ll know which employees in your organization are available to meet your current demand. You’ll also want to look outside of the organization for potential hires that can meet the needs not fulfilled by employees already present in the organization.

Matching demand and supply

Matching the demand and supply is where the hiring process gets tricky—and where the rest of the human resources management planning process comes into place. You’ll develop a plan to link your organization’s demand for quality staff with the supply available in the market. You can achieve this by training current employees, hiring new employees, or combining the two approaches.

Steps to Strategic Human Resources Planning - Supply and Demand Template
Skill supply and demand template (Click on image to edit in Lucidchart)

3. Develop talent strategies

After determining your company’s staffing needs by assessing your current HR capacity and forecasting supply and demand, it’s time to begin the process of developing and adding talent. Talent development is a crucial part of the strategic human resources management process.

Talent development process - strategic human resources planning
Overview of the talent development process (Click on image to edit in Lucidchart)

Recruitment

In the recruitment phase of the talent development process, you begin the search for applicants that match the skills your company needs. This phase can involve posting on job websites, searching social networks like LinkedIn for qualified potential employees, and encouraging current employees to recommend people they know who might be a good fit.

If you’d like more information, read our blog post about the recruitment process.

Selection

Once you have connected with a pool of qualified applicants, conduct interviews and skills evaluations to determine the best fit for your organization. If you have properly forecasted supply and demand, you should have no trouble finding the right people for the right roles.

Hiring

Decide the final candidates for the open positions and extend offers.

Training and development

After hiring your new employees, bring them on board. Organize training to get them up to speed on your company’s procedures. Encourage them to continue to develop their skills to fit your company’s needs as they change. For more ideas on how to develop your own onboarding process, read our blog post or customize this onboarding timeline template

Onboarding Timeline Template
Onboarding Timeline Template (Click on image to modify online)

Employee remuneration and benefits administration

Keep your current employees and new hires happy by offering competitive salary and benefit packages and by properly rewarding employees who go above and beyond. Retaining good employees will save your company a lot of time and money in the long run.

Performance management

Institute regular performance reviews for all employees. Identify successes and areas of improvement. Keep employees performing well with incentives for good performance.

Employee relations

A strong company culture is integral in attracting top talent. Beyond that, make sure your company is maintaining a safe work environment for all, focusing on employee health, safety, and quality of work life.

4. Review and evaluation

Once your human resource management process plan has been in place for a set amount of time, you can evaluate whether the plan has helped the company to achieve its goals in factors like production, profit, employee retention, and employee satisfaction. If everything is running smoothly, continue with the plan, but if there are roadblocks along the way, you can always change up different aspects to better suit your company’s needs.

Using Lucidchart to document your strategic HR plan

There are a number of reasons to document your strategic human resources plan. Through documentation, you standardize the process, enabling repeated success. Documentation also allows for better evaluation, so you know what parts of your plan need work.

In addition, a properly documented plan allows you to better communicate the plan throughout the organization, including how everyone, from the top down, can contribute to make sure the plan works. Be sure to include a visual representation of the process in your documentation.

Lucidchart’s templates and intuitive interface make developing—and explaining—a complicated human resource management planning process easy. Sign up for free to see how you can use Lucidchart to document every step of the process, from beginning to end, and find room for improvement in your human resources process along the way. Be sure to check out our getting started guide