onboarding materials

3 Ways to Improve Your Team’s Onboarding Materials with Lucidchart

Lucid Content Team

Reading time: about 3 min


  • Business

Think back to your first day at your current job. You were likely overwhelmed—with paperwork, with company-specific jargon, with new faces, with a different office space. As a manager, you can alleviate some of this first-day anxiety by providing your new employees the proper materials for your team.

You have seen how Lucidchart can improve your work processes, but it can also orient new hires to the office before their work even begins. See how you can use our flowchart software to explain who your new employees work with, where they work, and what they will be working on.

1. Organizational charts

Offer letters provide a job title but don’t necessarily explain how a specific employee’s role fits in with the rest of the company. An organization chart is a simple way to introduce team members and the structure of the company at the same time.

Personalize your org chart in a way that makes most sense for your company. If you’re part of a larger company, you can split your chart onto different tabs, by team or otherwise. If you want to give this piece of information a more personal touch, add images of each team member. Using Lucidchart, you can even import your company directory from Excel and let our software build the org chart for you.

See our feature highlights to learn more. However you choose to structure it, this document will help new hires see how they contribute and remember fellow employees after you introduce them to a dozen people at once.

2. Office maps

Free up time for your employees to think about their new responsibilities rather than where to find the restroom or the conference room where they’ll attend their first meeting. After you give the employee an official tour, give him or her a map of the office for quick reference.

With the flexibility of Lucidchart, you can think beyond the traditional flowchart and use our program to recreate the entire floor plan of your office. Include the names of conference rooms and at least a general idea of where each team sits. You could even personalize each office map to show where your new hires will find their desks.

3. New hire schedules

After they know where to go and who they work with, your new hires should know what you expect of them, especially during their first few days. You can use flowcharts to outline:

  • Onboarding tasks/paperwork to complete
  • First assignments and due dates
  • Recurring meetings and events
  • Corporate goals and process for goal setting

Once you’ve put all of these materials together, there’s only one thing left to do: keep all of these documents in one easy-to-find place. Luckily, Lucidchart also integrates with Confluence, so you can create a space especially for new employees and drop in the flowcharts you have created.

Use Lucidchart to give your new hires the best start. And if you haven’t signed up for our flowchart software yet, try it out now.

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